Are you the person we are looking for to join our international team at Future Earth?

You will work with administration and accounting tasks and liaise with internal and external partners to organize events, conferences and to support projects in a stimulating international environment.
You should be comfortable collaborating at different levels in the organisation and using your initiative and problem-solving skills.

Responsibilities

• Planning of meetings and events including logistics, bookings, contact with suppliers and budget follow-up.
• Managing calendars and travel bookings, coordinating meetings including taking notes and support for events. Events may include travel when needed.
• Sustainability coordinator for the Swedish Hub including reporting and routines.
• Responsibility for office supplies, handling post, Dropbox, GDPR and document management.
• Responsible for the shared office space.

You are a problem solver, take initiative and bring new ideas to the team. You may support the communications team, assisting with large mailing-outs, conference material and publications.

Additional duties include support for incoming and outgoing invoices, handling travel expenses and cost reimbursement and other financial support.

Qualifications

• Experience in administrative work, preferably in an academic environment, foundation or non-profit organisation.
• Financial background, at least upper secondary school level.
• The position requires excellent computer skills in Microsoft Office and excellent command of English and Swedish.
• Ambitious, goal oriented, structured and attention to detail are necessary skills.
• We would like to see that you are a team player, take an interest in organizing events and that you have good social and communication skills.

Position

Temporary positions for 12 months, full time with start date in January/February 2022.

Collective agreement with Fremia.
The office is located at the Royal Academy of Science, close to local buses and underground.

Application

Please, submit your CV with a cover letter in English. Send your application by email with ”Administrative assistant” in the subject line. Applications will be considered on an on-going basis at the latest by 23 January 2022.

Send your application to: marie.edlund@optimalanalys.com
Contact information: Marie Edlund, HR Consultant +46 (0)704756053

We follow the rules of GDPR. The recruiting process is based on competence, equality and non-discrimination policy.
Sales calls or contact regarding other recruiting and manning solutions will be declined.

View full posting and Swedish description here.